How much overtime it is for 40 minutes of extra work?

An attendance system should be able to calculate overtime as per company's existing rules.

Lets assume an employee gets overtime if he works more than 8.5 hours. If he works 40 minutes extra, as per your company policy, how much overtime will he be entitled for?

Different companies would have different rules and the overtime calculated could be 0, 30 mnts, 40 mnts, 45 mnts or 60 mnts. A good time attendance software would allow you to calculate any of these. TAS2000 does that.

Before deciding which Time & Attendance System you buy, it is necessary to find out if it can handle such small but important requirements.

Need clarification or more information? Contact me by email or phone!

Skand@softoolsme.com

+971 50 6340258

Attendance Register - Automatically By Email

Managers like predictability and consistency. When information comes every day at a fixed time, it helps managers to plan their work. This is where TAS2000 scores over other systems. TAS2000 has some emails that can be scheduled to go out every day at a given time giving relevant information.
One of these emails contains Attendance Register. When the email reaches manager, the body of the email looks like this:

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Kindly find Attendance Register as shown below.

Report       : Attendance Register
Report For   : 09-Apr-2009
Status As Of : 09-Apr-2009 9:00:43 AM
Status       : A=Absent, T=Tardy, I=Incomplete Attendance

Reported By  : TAS2000 (Time & Attendance System)
Report Method: Automatic


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Need clarification or more information? Contact me by email or phone!

Skand@softoolsme.com

+971 50 6340258

TAS2000 Time & Attendance System and Ramadan

Do you have special working hours during some dates like Ramadan in Gulf? Use Ramadan feature by doing the following, before the period starts.

- Enter From/To dates in "Holidays/Ramadan" appropriately

- Ensure shift timings are correct in the Ramadan section
(in case you did not enter Ramadan dates in advance, recalculation of previous days will have to be done)

Remember: Automatic Deduction is ZERO if Ramadan Feature is used. Therefore if there are going to be automatic deductions during Ramadan, then:

1. Do not use Ramadan feature
2. Create Appropriate shifts

3. Create Employee Schedule to change the shift automatically on Ramadan start date.

Need clarification or more information? Contact me as given below:

Email: skand@softoolsme.com

Mob: +971 50 6340258 

Free Evaluation of TAS2000 Time & Attendance Software

Trying before buying is the best way of making a decision. Link to downloading TAS2000 Time & Attendance system is given below:

http://www.softoolsme.com/gulf/uae/timeattendancedownload.htm

Simply follow the 1-2-3 steps on web site for installation.

Need any clarification or more information? Contact me as below:

skand@softoolsme.com

+971 4 2680533, +971 50 6340258

Daily Report and some other ones too...

The last report shown here is 'Daily Report'. The S1....S6 are Scan 1, Scan2 etc (you will have S1, S2, S3 and S4). Our report gives total time out of which how much was normal and how much OT1, OT2. So let's say you quickly need to find out who have come to duty at the start of the day. Just click on the IN button and you immediately get a list of employees on the screen:

In case you needed a hard copy, you can print it too. It even has a "Remarks" column, where you can pencil-in to write some comment, if required:

And what if you are used to a more "Attendance Register" type of format? TAS2000 gives you a report that looks like the traditional Attendance Register: days are left to right as 1 to 31 and names are top to bottom. But the best part is that this report provides much more information in one concise format than the usual paper register. See below:

It is straightforward to check today's attendance, as it is the last filled-up column. Not only can you see who is present, you also can see who is late (T after "P" or "I"), absent, on leave (with the type of leave), came on holiday and more. So far so good, but what if you want more details like In & Out timings of all employees for a given day? This is where Daily Report comes in! Please check-out some details:

From this report you can find out which shift (SH, more about it later) the person was working in, on a certain day, how many hours he was supposed to work (PH, planned hours), 1st attendance scan (IN), 2nd (OUT)…up to 6th time. How much time was deducted by system automatically (Auto Ded, more about it later) from time calculated based on IN/OUT time. It shows total time and then allocates "normal hours" and overtime (OT1 & OT2). Under Manual it shows if 'timekeeper' made the attendance record manually. It also shows if the person is on leave, late (T in status for tardy and time highlighted pink). Plus more… In other words a complete snapshot of a day for all employees. The range of information provided by TAS2000 to monitor a day's attendance is impressive and easy to understand. It is also very comprehensive. And there is more! You can also take a separate report of absentees on a given day. The whole system gives details and summary of monthly attendance, leave information, late comer and early leaver and a lot more. Additionally, 13 different types of information can be even emailed automatically (needs correct setup) to manager, department head and timekeeper. The over-time and under-time can be rounded off to 15 minutes, 30 minutes or 1 hour as per your choice. Plus many other features make TAS2000 one of the best feature-filled Time & Attendance System in the world. Clients are constantly amazed to find how much they can do with the system. Need clarification or more information? Contact me by email or phone! Skand@softoolsme.com +971 50 6340258