In some companies which have multiple locations, there are access control readers for entering into one office (like HO) but not in other (like Showroom). Management wants to minimize investment and wants the access control reader to be used for attendance also.
As far as technology is concerned, this is not a challenge. Market is full of readers with Function Key or Keys that allow you to specify reason why you were opening the door. You just use the keys properly to mark the event. For example, when you come in the morning, use F1 key. In the middle of the day if you are opening door for events that do not affect attendance (like going to rest room or for office work like marketing, meetings etc), use F2 for going out and F3 for coming back. When you are leaving for lunch break or home, use F4 key. A good Time and Attendance System like TAS2000 will be able to ignore all records with F2/F3 status and use only F1 and F4 records for the purpose of attendance.
So what is the problem?
The problem is, in come companies, management is not confident that their employees will properly use Function Keys. and the time-keeper will have additional work for sorting out the mess. This leads to them asking next question, "Why not use just First and Last records of the day, and ignore all in between records?" Management is happy when we tell TAS2000 can be setup to do exactly this.
But this not the end. Management then points out that in Showroom, the picture is different! They inform that in showrooms there is no access control. The readers are purely for attendance. They close showroom in afternoon for 3 hours (lunch break) and the employee punch 4 times in a day. For showroom, all punches must be reported in attendance system because they wish to monitor punctuality for lunch breaks also. When we tell that TAS2000 can do this too, it's a big relief for all.
TAS2000, once configured to use the First IN/Last OUT feature, allows actual control at individual employee level.
In Configuration the option "Use First, Last Scans Only For Attendance" must be selected first, as shown below:
Once this option is configured as above, in Employee Maintenance each employee can be marked whether system will use only first/last scans of the day for him or otherwise. See below:
Need clarifications or more information? Contact me as follows:
Softools Middle East
skand@softoolsme.com
+971 4 2680533, +971 50 6340258
+971 4 2680533, +971 50 6340258
