Creating Manual Records Is Easy & Safe

Recently a client asked a question regarding one of the powerful features of TAS2000 Time & Attendance System. I replied to it and used that opportunity to post this blog.

Manual records cannot be avoided because Time & Attendance system involves people. Not just people, it involves devices also. Just like people may forget to punch, so can a device become unusable and need repair or replacement. TAS2000 provides a very nice interface to create manual records. It is designed to keep time wasted in creating a manual record as low as possible.

It will be prudent to add here that attendance records created at attendance devices cannot be deleted by users of TAS2000. The date and time logged on such records can also not be modified by them.

Regards,

For Softools Middle East, A Dubai Based Company

Skand Bhargava
TAS2000 & HR2020: Serious Attendance & HR SystemsPO Box 14959, Dubai
Tel:  +971 4 2680533, Mob: +971 50 6340258 

-----Original Message-----
From: Skand Bhargava [mailto:skand@softoolsme.com]
Sent: Tuesday, July 19, 2016 1:20 PM
To:  XXXX

Subject: RE: inquiry

Dear Ms.  XXXX 

They are for convenience and reducing data entry effort. When an employee forgets to punch attendance and you are creating a manual record, you can select one of these six radio buttons and then click on "Add" button. When you do this, a new record space holder is presented to you (record is not added yet). Here in "Scan Date and Time" the date is taken from "Starting Date" and time is taken from Shift Master as per below logic:

If you selected "S", time will be START of the Shift time.

If you selected "E", time will be END of the Shift time.

If you selected first "L", time will be Out for LUNCH (Break-1 out) time

If you selected second "L", time will be Back from LUNCH.(Break-1 In) time

If you selected first "T", time will be Out for TEA (Break-2 out) time

If you selected second "T", time will be Back from TEA.(Break-2 In) time

As I said, these six radio buttons are for convenience sake only, as most of the times when you create a manual record, you use one of these six timings. However please remember that you can edit all the information before actually adding the record into the system. For example, an employee who was supposed to come at 8.00 am did not punch in morning. You found out that he actually came only at 10.00 am. In this case while creating the manual record, you can select any one of the six and then change time to 10.00 am.

"Daily Attendance" and "Time Card" reports also show which record of the day (if any) was created manually.

Note: You CANNOT change date or time in "Scan Date and Time" when record is not manual, meaning when record is coming from attendance reader device. This is to ensure system integrity.

Regards,

For Softools Middle East, A Dubai Based Company

Skand Bhargava
TAS2000 & HR2020: Serious Attendance & HR SystemsPO Box 14959, Dubai
Tel:  +971 4 2680533, Mob: +971 50 6340258Tel:  +971 4 2680533, Mob: +971 50 6340258 

-----Original Message-----
From:  xxx @ xxxxx . xxx [mailto:xxxxx@xxxxxxx.xxxe]
Sent: Tuesday, July 19, 2016 12:26 PM
To: skand@softoolsme.com
Subject: inquiry

Dear Mr. Skand,

I forgot the meaning of the ones in the red box.

Kindly identify so I will have a copy and I don’t have to call you next time.

Thanks!

Best Regards,

xxxxx